QISS PLATFORM TOOL: COMPLIANCE MANAGEMENT

The QISS Compliance Management Tool is a flexible but robust suite of process management tools that will enable compliance with numerous international regulatory standards in multiple disciplines.

The QISS Compliance Management Tool includes the following functionality:


QISS Document Control Features:

  • Configurable workflow for review, approval and release of documents
  • Ability to revise documents
  • Ability to add custom fields
  • Assign levels to documents
  • Ability to Associate other documents
  • Auto generated document control numbers to reflect document’s type, department, and section of the standard
  • Manual document control number and revision
  • Document control number and title can be automatically included in document’s file name
  • Watermark can display/print Document Control Number and the revision number of a document
  • An automatic reminder will be sent to the document owner when the document is scheduled for review
  • The document owner has the option to review and make changes, assign the work to others, or to leave the document in its current revision and schedule another review later as required
  • View for confidential documents can be restricted
  • Old/Obsolete documents can be archived
  • Ability to notify users when a document is approved
  • Ability to fix minor changes by replacing documents without going through approval process
  • Advance email notification about due dates
  • Ability to convert Document ID ISO 9001:2008 document(s) to ISO 9001:2015

The QISS Non-Conformance Reporting (NCR) Tool Features:

  • Ability to initiate internal, supplier, or customer NCRs
  • Ability to add custom fields
  • Ability to assign supplier representative to complete activities for a supplier NCR
  • Ability for customer representative to initiate NCRs
  • Ability to send to MRB members
  • Ability to setup Failure modes, Categories and Disposition types
  • Ability to make Disposition Actions
  • Dashboard to view pending assignments
  • Configurable email functionality for assignments, notices and past due assignments
  • Charts & Reports
  • Advance email notification about assignments coming due
  • Advanced search feature to filter out records by specifying filtering criteria
  • Analytics – Configurable charts and reports
  • Ability to undo last action
  • Ability to delete NCRs that are no longer needed
  • Ability to edit NCRs
  • Ability to add comments and attachment to an open NCR anytime while it is open
  • Configurability of view columns

The QISS Advanced Corrective Action (CAR) Tool Features:

  • Ability to initiate CAR from existing NCR, or from an identified risk
  • Ability to initiate internal, supplier, or customer CARs
  • Ability to add custom fields
  • Ability to save current work so that it can be completed later
  • Ability to assign supplier representative to complete activities for a supplier CAR
  • Ability for customer representative to initiate CARs
  • Ability to assign a responsible person for each CAR
  • Ability to control what CAR steps need approval before completing the following step
  • Ability to control approvers for each CAR step
  • Charts & Reports
  • Advanced search feature to filter out records by specifying multiple match criteria
  • Ability to undo last action
  • Ability to edit CAR
  • A CAR must be made obsolete before it can be deleted
  • Ability to add discussion notes and any relevant file attachments anytime a CAR is open
  • Ability to email CARs and associated records to preferred recipients
  • Dashboard to view pending assignments
  • Ability to initiate CAR from "Audit" and "HSE" reports
  • Ability to manage “Risk Management” using FMEA or ERM method
  • Ability to configure RPN matrix or Risk score
  • Ability to record revised RPN with contingency plan

The QISS Calibration Tool Features:

  • Ability to import equipment records from external excel source
  • Ability to setup advanced tolerance feature so that deviations from acceptable tolerance limits can be automatically flagged on
  • Ability to add custom fields
  • Ability to filter out calibration records according to specified search criteria
  • Inventory of measurement equipment
  • Calibration schedules with auto reminders based on equipment frequencies
  • Ability to record results of calibrated equipment

The QISS Maintenance Tool Features:

  • Ability to perform scheduled maintenance and breakdown maintenance
  • Ability to add custom fields
  • Ability to filter out maintenance records according to specified search criteria
  • Ability to see upcoming maintenance schedule for all equipment
  • Ability to provide Total Downtime and Cost during the maintenance period
  • Maintenance schedules with auto reminders based on equipment frequencies
  • Ability to record results of equipment
  • Ability to perform breakdown maintenance

The QISS Risk Assessment Tool Features:

  • Ability to configure RPN/Risk score
  • Ability to manager FMEA/ERM method
  • Ability to initiate a Risk
  • Ability to search Risk Database to minimize same type of Risk to record in the risk register
  • Ability to initiate internal, supplier, or customer risks
  • Ability to add custom fields
  • Ability to assign a responsible person for each Risk assessment
  • Ability to add to a consequence with RPN number
  • Charts & Reports
  • Advance email notification about assignments coming due
  • Advanced search feature to filter out records by specifying multiple match criteria

The QISS Supplier Management Tool Features:

  • Ability to add supplier, supplier sites and representatives
  • Local and global suppliers
  • Ability to add questionnaires, audit reports, brochures, catalogs, certifications, and scorecards to supplier sites
  • Ability to categorize products supplied by a supplier site into multiple levels
  • Association of corporate buyers to group of sites
  • Ability to specify approved and preferred supplier tags to products
  • Ability filter out suppliers, sites, and representatives according to specified search criteria
  • Ability to assign NCR and CAR to supplier representative
  • Supplier representative can then handle assignments in QISS through a secure portal
  • Ability to incorporate Supplier Representative in QISS System by providing username and password

The QISS Customer Management Tool Features:

  • Ability to add customer
  • Ability add customer representative
  • Ability to manage customer complaints
  • Ability to initiate NCR/CAR for a customer complaint
  • Ability to add reusable survey questions
  • Ability to add survey type
  • Ability to add survey group
  • Ability to prepare survey
  • Ability to add participant to existing survey
  • Ability to participate in a survey without logging in to QISS
  • Ability to resend the survey notification to individuals who have not responded yet
  • Ability to close the survey any time
  • Ability to view existing survey
  • Charts & Reports

The QISS Audit Tool Features:

  • Ability to schedule an internal audit for a particular department or for an entire organization
  • Ability to setup auditors
  • Ability to setup checklist
  • Ability to add an audit report and close it out
  • Ability to initiate a NCR or a CAR
  • Ability to edit or re-open an audit that already been closed
  • Ability to delete a particular that are no longer needed
  • Advance email notification about assignments coming due
  • Ability to add custom fields
  • Allows you to set Internal Customers and Suppliers audit

The QISS Management Review Tool Features:

  • Allows you to setup management committee
  • Send out notification for scheduled management review
  • Allows you to schedule the meeting
  • Allows you to attach Agenda for each meeting
  • Automatically builds the organization chart
  • Ability to re-open a closed meeting
  • Ability to add custom fields*

The QISS Training Module Features:

  • Ability to setup competence categories such as corporate training, department training, and job title training
  • Ability to add QISS Documents and other course trainings to competence requirements
  • Ability to complete training as self-acceptance or class-room training
  • Automatic training notification about the training
  • Ability to define training scheduler and evaluator
  • Ability to trigger repetitive training requests
  • Evaluation for completed trainings
  • Ability to attach certificate during evaluation
  • Automatic training needs assessment reminders
  • Automatic training need assignments when job title and/or department is/are changed
  • Ability to upload already completed training records
  • Charts & Reports
  • Ability to attach “Sign In” sheet with schedule training
  • Prompt for training needed on document latest revision as soon as document released
  • Ability to view "Upcoming Trainings"
  • Automatic training need assessment as soon as an employee is added to the system
  • Department/Supervisor wise employees qualified/not qualified reports with Charts

The QISS Knowledge Management Tool Features:

  • Allows the user to create materials for keeping as knowledge of the organization
  • Ability to choose the category of knowledge material
  • Allows for referencing between documents within QISS along with documents from other sources
  • Advanced search feature to filter out records by specifying multiple match criteria

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