Field & Laboratory Processing: Capabilities Of A Software

A LAB software system is designed to streamline and integrate various processes within companies dealing with Chemical Inspection, Sampling, Analysis, and Sample Retention. The LAB management system could be viewed as a combination of three distinct but integrated platforms each performing activities aimed at achieving their intended goals.  

The first platform is the one for Order Processing. We have discussed it previously. You can read it here: Order Processing of a LAB Software. In this article, we are going to discuss the Second platform.  

Field and Laboratory Processing

The Second platform is the one for Field and Laboratory Processing. The Field and Laboratory Processing platform is a crucial part of this system.

This platform automates and integrates key laboratory processes, from order management to equipment maintenance. The LAB software aids in speeding up the entire process and reducing work now performed manually. Activities are conducted smoothly, and results are reported promptly, which is essential for supporting customer satisfaction and meeting expectations.

Key aspects to consider include:

1. Field Processing Management

2. Laboratory Processing Management

3. Management of Laboratory Reagents, Standard Chemicals, Laboratory Solutions, And Supplies

4. Custom Reports and QISS LAB Data

We are going to elaborate on all of these points below.

Field Processing Management

Benefits to the Field and Inspection Staff using the LAB software:

• Field staff play a crucial role in the inspection and sample collection process. By following the detailed, job-specific work instructions provided by the LAB software, they ensure that all necessary samples are gathered accurately and efficiently for each order. 

• The LAB software directs the collection of samples of products from customer sites, pack in transportation containers, deliver in a secure manner to your laboratory. 

• The LAB software prepares preprinted sample tags for each sample point, a cost-saving strategy that ensures clear labeling and tracking from collection. This helps support organization and accuracy, reducing errors and improving workflow. 

• The LAB software provides essential documents, including Standard Operating Procedures (SOPs), Safety Data Sheets, ISO standards, HR policies, forms, and Training Records controlled by QISS QMS.  

• The LAB software should meticulously log all job-specific information, including customer details, product specifications, inspection requirements, sampling needs, and the urgency of testing for each sample. This comprehensive approach ensures that every aspect of the job is clearly documented and managed, which enhances the accuracy and efficiency of your operations. 

• Field Equipment Calibration and Maintenance need to be controlled by a QMS software like QISS QMS. 

• Employee Training Records controlled by QISS QMS. 

• The LAB software helps to capture data for time sheets and billings. 

Laboratory Processing Management

Benefits to Laboratory Staff using a LAB software: 

• Schedule laboratory chemists and equipment based on test urgency and availability. 

• Manage customer orders from entry to invoicing, with costs kept and used for billing through QuickBooks or other accounting software. 

• The LAB software should provide essential documents, including Standard Operating Procedures (SOPs), Safety Data Sheets (SDSs), ISO standards, HR policies, forms, Customer Specific Labaratory Analysis Sheets, and other documents controlled by QISS QMS.  

• Customer Order-Specific Analysis Sheets: 

• Laboratory Technicians should receive specific analysis sheet templates for each customer’s order, detailing required tests, Test Method Work Instructions, and expected specifications. 

• Technicians should perform tests according to approved methods and record results into QMS software for Management Approval. 

• Record completed tests result in a Certificate of Analysis (COA) report, which is sent to Customer Service and Scheduling. If asked, these results can be shared with your customer at once after they are available. 

Benefits to Laboratory Management using LAB software: 

• Approval of Test Results 

• Test results are promptly sent to Laboratory Management for expedited approval as tests are completed. 

• The LAB software is integral to your laboratory operations, ensuring that all analysis data is accurately reported and managed. This centralized system helps in keeping consistency and traceability throughout the entire process. 

• Lab Management can review and approve testing data from any location at any time, hastening the next steps in the order process. If results fall outside specified limits (out of specification), added testing is scheduled. This prompt communication is crucial for smooth workflows and meeting customer expectations. 

• The QMS software ensures proper management, inventory, maintenance, calibration, and preventive maintenance of laboratory equipment. 

• Laboratory Equipment Calibration and Maintenance are controlled by the QMS software like QISS QMS. 

• Employee Training Records can be managed by QISS QMS. 

• The LAB software should promote good laboratory practices for handling employees, equipment, samples, and test data. 

• Maintaining correct records and adhering to best practices ensures smooth laboratory operations and regulatory compliance. The LAB software should facilitate this. 

Management of Laboratory Reagents, Standard Chemicals, Laboratory Solutions, And Supplies 

The LAB software should manage the Laboratories Chemicals and Solutions Inventories: 

• The LAB software should manage laboratory reagents, standard chemicals, stock chemicals, and laboratory-prepared solutions. 

• Maintain an exact inventory of all reagents, chemicals, and supplies by tracking inventory levels, usage, and storage conditions. 

• Regularly watch stock levels to ensure availability and prevent shortages. 

• Record the grade or purity of each chemical or reagent. 

• The LAB software should issue CoAs for these materials, providing detailed information about the composition, purity, and quality of a chemical. 

• The LAB software should track inventory levels, usage, and storage conditions of laboratory reagents, chemicals, and supplies. This helps prevent shortages and ensures the availability of necessary materials and the prompt ordering of replenishments. 

Would it not be great if there was a LAB software in the market that you could use with confidence to do all the above? QISS LAB is your sure choice. 

• Use a robust system like QISS LAB to track quantities, end dates, and storage locations. This information is crucial for quality control and compliance. 

How QISS LAB can help you with Custom Reports? 

QISS LAB can generate reports tailored to specific customer requirements using the collected data. These reports are essential for effective communication with interested parties, ensuring transparency and clarity. 

Considering the benefits that you will get from QISS LAB, I think it is the solution that you are looking for. To get more information, please visit our QISS LAB software page.