Health and Safety Management System
QIA recommends the following modules for an effective health and safety management system. All modules share a common theme of initiating tasks, follow Best Practice workflow and help manage it through alerts, escalations. As tasks are done, records are generated and stored automatically, allowing for powerful analysis and reporting. Advanced searches are also available. Apart from the best practice fields already programmed in, custom forms with workflows can be created by you with ease. All modules are integrated with the others. Use of QISS assures water-tight compliance with standards, and auditors will be impressed.
HSE
– Key Features/Benefits
- Initiate accident/incident report and observation card
- Add custom fields with more type of fields (for example, date, time, number and derived)
- Add chemical name(s) & estimated quantity of substance(s)
- Set HSE origin to internal or Audit
- Assign a responsible person
- Send to HSE member(s) for their reviews
- Send for verification
- Advance email notification about assignments coming due
- Advanced search feature to filter out records by specifying multiple match criteria
- Undo last action
- Edit last completed action
- Dashboard to view pending assignments
- Save current work so that it can be completed later
- Produce Regulatory reports
Document Management
– Key Features/Benefits
- Configurable workflow for review, approval and release of documents
- Ability to revise documents
- Ability to add custom fields
- Auto generated document control numbers to reflect document’s type, department, and section of the standard with a watermark that can display/print document control number and the revision number of a document
- An automatic reminder will be sent to the document owner when the document is scheduled for review
- The document owner has the option to review and make changes, assign the work to others, or to leave the document in its current revision and schedule another review later as required
Records Management
– Key Features/Benefits
- Can add records with/without link to a document in document management module
- Categorize records by record type
- Ability to edit or obsolete already uploaded record
- Advanced search feature to filter out records by specifying filtering criteria
Non-conformance (NCR-EZ)
– Key Features/Benefits
- Simplified version of NCR module
- Ability to initiate internal, supplier, or customer NCRs
- Ability to setup Failure modes, Categories and Disposition types
- Ability to make Disposition Actions
Corrective Actions (CAPA-EZ)
– Key Features Benefits
- Simplified version of CAR module
- Ability to initiate internal, supplier, or customer CARs
- Ability to control approvers for each CAR step
- Ability to initiate CAR from “Audit” and “HSE” reports
Training
– Key Features/Benefits
- Setup competence categories and define training requirements for each.
- Automatic Training Needs Assessment for each employee, resulting in a proposed Training Plan for each employee.
- Automatic monitoring of training needs for each employee, through transfers, promotions, and repetitive needs.
- Provides for self-directed training from documents, or instructor-led classroom trainings
- Automatic training notifications to students, instructors.
- Evaluation of effectiveness for completed trainings
- Ability to attach certificate during evaluation, and other documents
Risk Management
– Key Features/Benefits
- Configure RPN/Risk Score
- Select FMEA/ERM method
- Initiate a Risk Assessment
- Search Risk Database (Risk Register) to minimize same type of Risk to record in the risk register. This can automatically alert initiator of similar risks in the past.
- Initiate internal, supplier, or customer Risks
- Add custom fields
- Assign a responsible person for each Risk assessment
- Add to a consequence with RPN number
- Charts & Reports
- Advanced search feature to filter out records by specifying multiple match criteria
- Initiate a local prevention for a risk that has already been assessed
- Add custom fields
- Assign a responsible person for each Risk Prevention (RP)
- Complete RP steps (Developing Solution, Implementing Solution and verifying effectiveness)
- Control approvers for each RP step.
- Record new revised RPN/Risk Score.
- Formulate a contingency plan
- Charts & Reports
- Advance email notification about due dates
- Advanced search feature to filter out records by specifying multiple match criteria
- Undo last action
- Edit last completed action
- Dashboard to view pending assignments
Auditing
– Key Features/Benefits
- Ability to schedule an internal audit for a single department or for an entire organization
- Ability to setup auditors and checklists
- Ability to add an audit report and close it out
- Ability to initiate an NCR or a CAR
Management Review
– Key Features/Benefits
- Allows you to setup management committee
- Allows you to schedule the meeting and send out notifications.
- Allows you to attach Agendas, and other relevant reports for each meeting
- Automatically builds the organization chart
- Task Manager available to manage tasks arising from Management Reviews.
Calibration
– Key Features/Benefits
- Ability to import equipment records from external excel source
- Ability to setup advanced tolerance feature so that deviations from acceptable tolerance limits can be automatically flagged on
- Ability to add custom fields
- Ability to filter out calibration records according to specified search criteria
- Inventory of measurement equipment
- Calibration schedules with auto reminders based on equipment frequencies
- Ability to record results of calibrated equipment
Maintenance
– Key Features/Benefits
- Ability to perform scheduled maintenance and breakdown maintenance
- Ability to add custom fields
- Ability to filter out maintenance records according to specified search criteria
- Ability to see upcoming maintenance schedule for all equipment
- Ability to provide Total Downtime and Cost during the maintenance period
- Maintenance schedules with auto reminders based on equipment frequencies
- Ability to record results of equipment
- Ability to perform breakdown maintenance